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According to the ESI Act, employers must file ESI returns for six months or each month. The company must contribute it on or before the 15th of each month. If you want to pay half-yearly, the due date for the period of 1st April to 30th September is fixed for 12th November or before, and the period of 1st October to 31st March, the due date is 12th May every year. Don’t take a burden for it. Our professional CA/CS will file everything flawlessly before the time for your company or business entity.
ESI return filing has a lot of benefits. Here are some of them.
Ensure you have all required documents before proceeding with ESI return filing. These documents help verify employment records and ensure compliance.
Records daily attendance of employees for compliance purposes.
Contains details of salaries paid to employees, required for tax compliance.
Maintains reports of workplace accidents for insurance claims.
Confirms employee leave records and unpaid absences.
A record for labor inspectors to ensure compliance.
Required for bank verification of employer account details.
Used for tax filing and employer identity verification.
Employer declaration form for ESI contribution details.
Receipts proving timely payment of ESI contributions.
Filing ESI returns online is a straightforward process. Employers must log in to the ESIC portal and follow these steps:
First, visit the official ESIC website (www.esic.in) and log in using the employer credentials. After logging in, navigate to the ‘File Monthly Contribution’ section. Download the contribution template and fill in the required details, such as employee name, wages, and ESI contribution amounts.
Next, upload the completed contribution file back to the portal. Verify all the details carefully before proceeding to generate the payment challan. Once the challan is generated, make the payment using available online modes such as net banking, credit/debit card, or NEFT/RTGS.
After successful payment, go to the ‘File Return’ section, where you need to upload mandatory documents, including salary registers, attendance records, previous ESI challans, and bank statements of salary payments. Once all documents are uploaded and verified, submit the return and download the acknowledgment for future reference.
mployers must be aware of the due dates for ESI return filing to avoid penalties. The monthly ESI contribution payment must be made by the 15th of every month for the previous month’s salary cycle. In addition to this, half-yearly returns must be filed within the following deadlines:
April to September: Due by 11th November
October to March: Due by 11th May
Failure to file returns on time or delayed payments can attract penalties. Employers who do not deposit contributions within the due date must pay an interest of 12% per annum on the outstanding amount. In severe cases, the ESIC can impose penalties of up to ₹5,000 and even initiate legal action, which may include imprisonment of up to 3 years under Section 85 of the ESI Act.
Employers covered under the ESI Act must comply with several statutory obligations. Companies with 10 or more employees (20 in some states) earning wages of up to ₹21,000 per month must register under ESIC and make mandatory contributions. The employer contributes 3.25% of the employee’s wages, while the employee contributes 0.75% of their salary.
To remain compliant, employers should maintain accurate records such as employee registers, wage records, and payment details. Monthly ESI payments should be made before the 15th of each month, and all employees must be updated in the ESIC portal, including new hires and resignations. Regular internal audits can help ensure compliance with ESIC regulations.
ESI registration is mandatory for eligible employers, and specific documents must be submitted during the process. These include the company’s PAN card, GST registration certificate (if applicable), bank details, office address proof, employee list with salary details, and digital signature of the employer for online authentication.
Employers must maintain compliance by ensuring that all ESI payments are made before the deadline, returns are filed accurately, and necessary documents like salary registers and attendance records are updated regularly. Non-compliance can lead to financial penalties and legal action by the ESIC.
For employers who find the ESI filing process complex, professional consultants can help with registration, return filing, and compliance. Some of the top ESI filing consultants in India include:
Taxhint – Offers complete ESI return filing and compliance solutions, ensuring timely submission and legal support. (www.taxhint.com)
IndiaFilings – Provides ESI registration, return filing, and ESIC compliance assistance.
ClearTax – Specializes in digital return filing and payroll processing.
VakilSearch – Helps businesses with ESI legal compliance and inspections.
MyOnlineCA – Affordable ESI return filing services for startups and small businesses.
ESI return filing is the process of submitting employee and employer contributions to the Employees’ State Insurance Corporation (ESIC) for compliance.
Employers with 10 or more employees earning up to ₹21,000 per month must file ESI returns.
ESI returns are due quarterly, with the last date being the 15th of the following month after each quarter.
Returns are filed online via the ESIC portal by submitting contribution details and proof of payment.
Employee details, salary records, ESI payment challans, and employer registration details.
Employers contribute 3.25% of the employee’s gross salary, while employees contribute 0.75%.
If ESI returns are not filed, employees may face issues in claiming medical, maternity, or other ESI benefits. Employers are legally obligated to file returns on time.
Apart from interest charges, employers may face legal consequences under the ESI Act, 1948, which includes fines and imprisonment.
If an employee’s salary increases beyond ₹21,000, ESI deductions continue until the end of the contribution period (April–September or October–March).
No, ESI returns must be filed online through the ESIC portal. However, assistance from consultants or agencies can be sought.
Employers can check their return status by logging into the ESIC portal and navigating to the Return Status section.
No, once an ESI return is submitted, it cannot be revised. Any corrections must be made in the next return.
If no employees fall under the ESI scheme, the employer must file a Nil Return to avoid penalties
The employer may face penalties, interest, and legal consequences. Interest at 12% per annum is charged for delayed payments.
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