Post-Incorporation Compliance & First Board Meeting

Within 30 days of the date of incorporation, under Section 173(1) of the Companies Act, 2013. The date on the certificate of incorporation starts the count. After that, a company holds at least four board meetings a year with no more than 120 days between two meetings. Small companies and OPCs need only one meeting in each half of the calendar year. Fix the first meeting date as soon as the certificate arrives and you are covered.

The board of directors, within 30 days of incorporation, under Section 139(6). If the board fails to do so, it informs the members, who must appoint the auditor at an extraordinary general meeting within 90 days. The first auditor holds office until the end of the first AGM. The revised Form ADT-1 has an option for the first auditor, and filing it is recommended. We get the auditor’s consent and eligibility certificate ready before the meeting.

INC-20A is the declaration that every subscriber has paid for the shares they agreed to take, filed by a director under Section 10A. It is due within 180 days of incorporation and must be certified by a practising CA, CS or Cost Accountant. Until it is filed, the company cannot commence business or exercise borrowing powers. The government fee is ₹200 to ₹600 depending on authorised capital, so filing on time is cheap.

Within two months of incorporation, to every subscriber to the memorandum, under Section 56(4)(a). The certificates are approved at a board meeting and signed as the Companies (Share Capital and Debentures) Rules require. Missing the deadline exposes the company and every officer in default to a ₹50,000 penalty under Section 56(6). Approving the certificates at the first board meeting keeps you comfortably inside the window.

No. Post-incorporation compliance covers the one-time steps of the first months: the first board meeting, first auditor, share certificates and INC-20A. Annual compliance starts after the first financial year ends, with the AGM, financial statements in AOC-4 and the annual return in MGT-7 or MGT-7A. Your first AGM is due within nine months of the close of the first financial year. We can hand over from one to the other without a gap.

Usually not. If the registered office address and proofs were given in SPICe+, the office is verified at incorporation. If you gave only a correspondence address, you must file INC-22 within 30 days with the office proofs. Either way, Section 12(3) requires the company name and registered office to be painted or affixed outside the office. Put the name board up in the first week and it is done.

Each director discloses their interest in other companies, firms and bodies corporate in Form MBP-1, under Section 184(1). This happens at the first board meeting the director attends, and again at the first board meeting of every financial year, or whenever the interest changes. The company keeps these disclosures on record. We prepare the MBP-1 forms with the meeting papers so every director signs on the day.

No. Haryana does not levy professional tax, and neither does Delhi, so a company with its office in Faridabad or Gurugram has no professional tax registration. You may still need GST registration if turnover crosses the threshold or you sell goods inter-state, and PF and ESI registration once you have enough employees. We check each one against your business plan in the first month.