Trademark Certified Copy — Get It from the Registry
A trademark certified copy is an official copy of a register entry or Registry record, certified by the Registrar of Trade Marks. Courts, customs, foreign offices and banks ask for it as proof. We prepare the Form TM-M request, file it on the IP India portal and follow it up.
What it is
A trademark certified copy is a copy of an entry in the Register of Trade Marks, or of a document on the Registry file, that the Registrar certifies as true. It is different from the registration certificate you already hold and from a search report. It proves what the Registry records show on the day it is issued, nothing more.
Section 148(2) of the Trade Marks Act, 1999 lets any person apply to the Registrar, on payment of the prescribed fee, for a certified copy of any entry in the register or any document open to public inspection. The request goes in Form TM-M. If you only need to understand your mark’s journey from filing to registration, start with our trademark registration page.
Who it applies to
Brand owners going to court
Exporters and foreign filers
Buyers, lenders and licensees
Why it matters
It carries official weight
It shows current status
It saves a hearing delay
Certified copy, duplicate certificate or search certificate?
People mix these three up all the time. Pick the one that matches what the other side has asked for.
| Document | What it is | Form and e-filing fee |
|---|---|---|
| Certified copy | Registrar-certified copy of a register entry or file document | TM-M, ₹900 |
| Duplicate registration certificate | Replacement of a lost or damaged certificate | TM-M, ₹900 |
| Search certificate | Registry search result for a mark, on request | TM-C, ₹9,000 |
If you want to know whether a mark is free to use, you need a trademark search, not a certified copy.
Documents required
About the mark
- Trademark application number and class
- Name of the applicant or registered owner
- The register entry or document you need certified
About the applicant
- Name and address of the person requesting the copy
- Authorisation, if an agent files for you
- Reason or use, such as court filing or foreign priority
For special cases
- Copy of the existing certificate, if you want a duplicate
- Details of the foreign application, if the copy is for priority
- Court case details, if the copy is for a suit
How it works
Identify exactly what you need certified
First, we ask where the copy will be used. Then we pick the right record: the register entry, the application or a document on file. A wrong request wastes a fee.
Prepare the Form TM-M request
We fill in Form TM-M for a certified copy with the application number, class and the document sought, and attach the authorisation.
File on the IP India portal and pay the fee
We e-file the request, pay the prescribed fee online and keep the acknowledgement.
Track the request and hand it over
We check the file status, collect the certified copy once the Registry issues it and give it to you, or to your advocate or foreign agent.
Timelines
Foreign priority
Court dates
Renewal window
What happens if you do not have it in time
A foreign priority can be lost
Court proof may be questioned
A wrong request costs a fee
Frequently asked questions
What is a trademark certified copy?
It is a copy of a register entry or Registry document that the Registrar of Trade Marks certifies as true. Section 148(2) of the Trade Marks Act lets any person apply for it on payment of the prescribed fee. It proves what the record showed on the day of issue. We can help you ask for the right one.
How do I apply for a certified copy of a trademark?
You apply in Form TM-M to the Registrar and pay the prescribed fee. You give the application number, the class and the document or entry you want certified. The request can be e-filed on the IP India portal. We prepare the form, file it and track the request for you.
What is the fee for a trademark certified copy?
The Form TM-M fee for a certified copy is ₹900 on e-filing and ₹1,000 on paper. The same fee entry covers extension of time, a duplicate registration certificate and inspection of a document. Fees are set by the Trade Marks Rules, 2017, and we confirm the current amount before filing.
Is a certified copy the same as a registration certificate?
No, they are different. The registration certificate is the document issued to you when the mark is registered. A certified copy is a copy of a register entry or file document, certified by the Registrar on request. Courts and foreign offices often prefer the certified copy. Tell us what the other side has asked for.
What if I lost my trademark registration certificate?
You can apply for a duplicate registration certificate in Form TM-M. The fee is ₹900 on e-filing and ₹1,000 on paper, the same fee entry as a certified copy. A duplicate replaces the lost certificate. If you need proof of the register entry, a certified copy is a separate request.
Can I use a trademark certified copy abroad?
Yes, for a priority claim you can use a copy of your Indian application certified by the Registry. Under the Paris Convention, the priority period for trademarks is six months from the first filing, and Article 4D(3) says the certified copy needs no further authentication. A foreign agent may still ask for specific formats. We help you request it early.
Can anyone apply for a certified copy of a trademark record?
Yes, Section 148(2) says any person may apply for a certified copy of an entry in the register or of a document open to public inspection. You do not have to be the owner of the mark. Give us the application number and we will check what the Registry holds.
What is the difference between a certified copy and a trademark search certificate?
A certified copy shows the Registry’s record for one mark. A search certificate in Form TM-C reports what the Registry search found for a mark, and costs ₹9,000 on e-filing. A certified copy is for proof, while a search is for deciding whether a name is free. We can help with either.
What it costs
Our fee plus the government fee that applies to your case, quoted before you commit. Tell us the situation and we will price it exactly.
Government fees on e-filing, per the IP India fee schedule:
| Request | Form | E-filing | Physical |
|---|---|---|---|
| Certified copy, duplicate certificate, extension of time or inspection of a document | TM-M | ₹900 | ₹1,000 |
| Expedited certificate of the Registrar (other than under Section 23(2)) | TM-M | ₹4,500 | ₹5,000 |
| Search and issue of certificate | TM-C | ₹9,000 | ₹10,000 |
Ready to begin?
Tell us where you need the copy and by when. We will file the right request on the IP India portal.