October 7, 2026 · Guides

Day Begin, Day End and Cash Book Features

Day end software for a society does one plain job: it shuts the day properly, so that the cash in the drawer and the numbers on the screen tell the same story. Most small offices still do this by habit and memory. This guide explains day begin, day end and the cash book as software features, how your team uses them, and what to test before you buy.

In this guide

What the feature is
How to use it
How it helps the business
Common mistakes
What to check in a demo
Related reading
FAQs

What the feature is

Think of the office on any normal morning. The cashier opens the drawer, counts the opening cash, and starts taking receipts. In the evening the same cashier counts again, and someone prepares the cash book. Day begin and day end are the software version of that routine.

Day begin opens a working date for the branch. Entries go into that date only. Day end closes it: the system checks that vouchers are complete, shows the closing cash balance, and locks the date. The core banking system software page from Taxhint lists day begin and day end controls along with the day book, trial balance, P&L and balance sheet. A cash book is a view of the same data that follows only cash and bank movement, and a good system should produce it for any date without extra typing.

It sits on top of the ledgers described in core banking modules for deposits, loans and the general ledger. If you want the wider picture of how loan and society software fits together, start with the buyer’s guide to loan and society management software.

How to use it

The routine is short once it is in place. Here is how a branch usually runs it.

The branch manager or authorised user starts the day (day begin) and confirms the working date. On a holiday, the holiday calendar should stop the date from opening.
The cashier checks the opening cash against the previous day’s closing figure. They should match without discussion.
Through the day, staff post receipts, payments, deposits and loan instalments. Each one carries the day’s date.
Before closing, the cashier counts physical cash and compares it with the cash balance on screen.
The manager looks at the day book and the cash book, clears any pending or unposted entries, and runs day end.
After day end, the date is locked. Printouts are taken only after this step, not before.

A multi-branch society repeats this per branch, and head office looks at which branches have closed and which have not.

How it helps the business

The first change is that cash differences surface the same evening. Without a fixed close, a missing Rs 500 receipt may be noticed at month end, when nobody remembers the counter. With a day end, the difference is a question for that day and that person.

The second change is trust in old figures. Once a date is closed, the day book for that date does not move. Your auditor and your board read stable numbers, which also helps when you reach the audit stage covered in accounting ledgers, trial balance and balance sheet in loan software.

The number to watch is the count of days closed late, and the cash difference recorded at closing. If a branch closes three days at a time, the control is not working, however good the software is. Also watch how often a closed date is reopened.

Common mistakes

Closing the day only on paper. The cashier balances the drawer but nobody runs day end in the system, so the date stays open for weeks.
Posting back-dated entries freely. If anyone can enter into an old date, the day book means little. Reopening should need a senior user.
Sharing one login at the counter. The cash book then cannot tell you who took which receipt. Give every person their own user.
Printing before closing. A cash book printed at 4 pm and a late receipt at 5 pm leave two versions of the day.

Approval rules for who may reopen a date or post a large voucher are covered in maker-checker approvals and voucher authorisation.

What to check in a demo

Ask the vendor to run one full working day on sample data, not a slide. Watch these points.

Can you open a date, post five vouchers, and close the day in a few clicks?
What does the system do if a voucher is half entered when you press day end?
Can you see the cash book and the day book for any past date, and print both with your society’s name and branch?
After closing, try to post into that date as a normal user. It should be refused.
Who can reopen a closed date, and does the activity log record it?
Does the holiday calendar block entries on a closed day?

Confirm any accounting treatment with your CA, since reporting rules differ between societies, Nidhis and other lenders.

Want to see this working on your own data? See the Core Banking System Software, ask for a live demo on +91 93117 95484, or write to mail@taxhint.in.

FAQs

What is day end software for a society?

It is the part of the system that closes the working day. It stops further entries for that date, checks the day’s totals against each other and fixes the day book so nobody can quietly change yesterday.

Is a cash book different from a day book?

Yes, in how it is read. The cash book follows only cash and bank movement, while the day book lists every voucher of the day, cash or not. A system should let you see both for the same date.

Can I change an entry after day end is done?

That depends on how the system is set up, and it should not be easy. A good one lets only a senior user reopen a date, records who did it, and keeps the original entry visible.

What if the physical cash does not match the system at day end?

Do not force the figure. Recount, check the day’s receipts and payments in the day book, and look for a missed voucher or a wrong head. If a difference remains, record it openly and let your manager and CA see it.